Registration
Registration is open!
REGISTRATION FEES
Online registration is open until 18 September.
|
FEE |
Early registration |
Late registration |
|
Currency |
US$ |
US$ |
|
CORESTA Member |
890 |
960 |
|
Non-CORESTA Member |
1,100 |
1,250 |
|
Student |
715 |
820 |
Sub-Group and Task Force Meetings
No fee, but lunch and coffee breaks at participants' charge
The delegate registration fee includes:
-- Attendance at the scientific programme
-- Conference bag and documents
-- Lunch and coffee breaks
-- Welcome reception and closing dinner
ROOM RESERVATIONS
It is strongly recommended that you stay at the Shangri-La Surabaya hotel, the Conference venue.
However, there are other hotels in the vicinity of venue if you wish to book alternative accommodation.
Important: Please see Accommodation
VISA
** Important Notice for all CORESTA AP2025 Participants **
Alliance One International would like to inform all participants that the Government of the Republic of Indonesia has recently updated the visa application and issuance rules, and type of visa required to organize and participate in events in the country.
The B1 Visa is now not accepted for “attending as a participant in meetings, incentives, conventions, and exhibitions activities”, even if the official Indonesian Immigration website states otherwise.
All participants, both speakers and attendees, must now apply for the C10 visa (Invited Event participant Visa). This Visa can only be applied for through a sponsor, a local company duly registered as such in Indonesia.
Alliance One International, as the host of the Agro-Phyto Conference, is not registered with the Indonesian Ministry of Immigration as guarantor/sponsor, and obtaining this registration is not possible due to the type of economic activity the company carries out in the country.
To facilitate the visa application process for the event, Alliance One International has identified a specialized agency – PT. Karin Tasya Jaya Makmur, that will provide visa application services for the event (company flyer).
- Documents required for the Visa application request:
- Passport valid for at least 6 (six) months (for holders of travel documents other than passports such as emergency passports, documents of identity, etc. must be valid for 12 months)
- Personal bank statement for the last 3 months period (including name, date of period, and balance account)
- Latest color photograph JPEG/PNG Format (formal outfit with collar, red background & high resolution)
- Confirmation Statement letter regarding C-10 Visa (PDF / DOC)
(Please make sure you have all the documents before starting the visa application process)
- Visa Service Cost and Payment:
Visa application services fee is USD 300.
Payment process can be done by one of the options below:
a) Bank Transfer
PT Bank Syariah Indonesia Tbk. No. : 72497-33339
Swift Code: BSMDIDJAXXX
Account Name: PT KARIN TASYA JAYA MAKMUR
b) PayPal
https://paypal.me/Agunghidayatsh?locale.x=id_ID&country.x=ID
(you may access the link above and follow the simple step-by-step process)
- Please send all the required documents with the proof of payment/payment receipt to cahyonugrohotours@gmail.com so that the agency can start the visa application process.
- Note 1: Visa application fees are non-refundable under any circumstances, including visa rejection
- Note 2: Visa Validity - i) The Visa must be used within 90 days calendar from the date of issue, and ii) Please note that the visa validity period is different from the period of stay, kindly check your visa for the period of stay Information.
For support with the process or any other information you may need, please contact the agency at:
Email Address:
cahyonugrohotours@gmail.com
Contact Center:
Agent 1: +62 877-8212-7997 (WhatsApp Chat)
Agent 2: +62 819-9807-2121 (WhatsApp Chat)
IMPORTANT:
Processing times are subject to the workflow of the Indonesia Immigration Office, with an estimated duration of 5-7 working days. So please note that the final deadline for applying and submitting the required documentation is September 10, 2025.
Alliance One International sincerely regrets the inconvenience this change may cause and kindly asks for your understanding.
These new Visa requirements are beyond the control of the CORESTA Alliance One International Agro-Phyto 2025 Conference Organization Committee.
REFUND POLICY
Cancellation & Refunds for Registration Fees
Cancellation must be made in writing and sent by e-mail to akolling@aointl.com
Refunds will be processed as soon as possible after the Conference.
Cancellations made:
-- Up to and including 15 September 2025 (GMT +1:00) - Full refund (less US$30 handling fee)
-- After 15 September 2025 (GMT +1:00) and no shows - No refund
INSURANCE AND LIABILITY
Please note that registration fees do not include insurance. Participants are advised to take out their own personal travel and health insurance. Alliance One International and CORESTA will not be held responsible in any way whatsoever for any injury, damage, loss, accident, sickness, delay or irregularity of any kind involving persons or property during the Conference. Alliance One International and CORESTA cannot be held liable for any hindrance or disruption of Conference proceedings arising from political, social, economic or environmental events or any other unforeseen incidents beyond its control.